STM/IFRRO Joint Statement on the Digitisation of Printed STM Materials

Subject: STM/IFRRO Joint Statement on the Digitisation of Printed STM Materials
From: Emanuella Giavarra (
Date: ti 21 huhti  1998 - 15:54:32 EEST

Dear list members,

Last week at the STM seminar in Heidelberg, the joint statement of STM
and IFRRO on the digitisation of printed STM materials was officially
launched. The full statement is enclosed in this message.

Kind regards,
Emanuella Giavarra


Official representatives of the International Federation of Reproduction
Rights Organisations (IFRRO) and of the International Association of
Scientific Technical and Medical Publishers (STM) met in Tokyo, 24
January 1998 to discuss the role of national RROs in the granting of
licenses for digitising, storage and providing access to copyright
printed materials by legitimate users. The Statement covers only
copyright printed materials from books and periodicals, in or out of
print. It is not intended to be specific about the process of
digitisation, and includes optical character recognition (OCR) and
digital page formats.

The following Statement was agreed:

1. STM and IFRRO recognise the increasing demand of legitimate users to
have access to copyright printed material in suitable digital format,
and in certain circumstances to digitise and store printed materials.
2. STM and IFRRO reaffirm their previous Joint Statement on Electronic
Storage of STM Material (Sept. 1992) that the primary publishing process
of STM material includes digital storage.
3. STM and IFRRO recognise that in certain circumstances, legitimate
users wish to make these digitally stored materials available within
closed networks to authorised persons.
4. STM and IFRRO recognise the desirability of making the procedures for
acquiring digitisation, storage and closed network rights as simple as
5. STM recognises that national RROs could provide a non-exclusive
digitisation rights clearance mechanism.
6. IFRRO recognises that rights holders can reserve to themselves
exclusively the role of managing digitisation rights clearance. STM and
IFRRO support the principle of both direct and centralised digitisation
licensing, but recognise that centralised management of rights clearance
will in many cases be preferable.
7. STM and IFRRO agree that authorisation by rights holders or their
authorised representatives should be a necessary condition for
electronic storage of printed works and for retrieval and distribution
in whatever form.
8. STM and IFRRO agree that unauthorised electronic use represents
substantially greater commercial risk to rights holders than the present
damage from unauthorised photocopying.
9. IFRRO recognises that the rights holder should be entirely free to
determine the fee, including the right to set by type of content, type
of user, or any other consideration deemed appropriate by the rights
10. IFRRO recognises that a rights holder may wish to license certain
sectors directly whilst granting licensing rights to the RRO for all
other sectors.
11. STM will endeavour to persuade its rights holder members of the
desirability of simplified and transparent digitisation pricing
12. Unless prohibited by the rights holder, RROs may grant digitisation
licenses even when the printed material is already available in other
digital formats and databases.
13. STM and IFRRO note that moral rights of authors and the contractual
and customary rights and interests of authors and publishers must be
protected. The contributions of authors and publishers to the
authenticity and integrity of information and the interest of the public
in the reliability of digital information, must be appropriately
14. STM and IFRRO will continue to consult regularly and cooperate
closely in implementing and developing these principles.


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